Best Paper Prize 2017: second runner-up

Each year Business Information Review awards a prize for the best paper published over the course of the previous year. The best paper prize reflects the pinnacle of research and professional scholarship in the business information sector. Last years winners, Théresé Ahern and Jacqueline Beattie won for their paper, Embedding Library and Information Management Techniques into Business Processes: a case study, which explored the experiences of embedding librarianship and integrating the working practices and skills of the content management team with corporate workflows and processes.

This year the Editors and Editorial board have decided to recognise three papers: the best paper prize winner and two highly commended runners-up. This reflects the quality of many of the papers published over the year, and the tough competition for the best paper prize. We’ll be announcing all three papers over the coming months on this blog and in the June issue of Business Information Reviews, and all three will be available for a short period of time to download for free via this blog.

Today we are announcing the second runner-up of the Business Information Review best paper prize 2017. The second runner-up is Danny Budzak, for his paper: Information Security: The People Issue. Like our previous runner-up for the BIR best paper prize, Danny’s paper was featured in our Information Security themed issue published in June 2017. It examines the information security issues raised by the involvement of people with information systems, setting out both the threats to information systems and the risks associated with information systems, before addressing the mitigation of those threats through managing roles, responsibilities, relationships and training.

Danny Budzak’s article will be available to download for free for a short time from the link below. If you have not already read it, download it while you can; if you have already read it we recommend a second look. Meanwhile the winner of the 2017 best paper prize will be announced in the June 2017 issue of Business Information Review, and on this blog when the June issue is published.

Best Paper Prize 2017: first runner-up

Each year Business Information Review awards a prize for the best paper published over the course of the previous year. The best paper prize reflects the pinnacle of research and professional scholarship in the business information sector. Last years winners, Théresé Ahern and Jacqueline Beattie won for their paper, Embedding Library and Information Management Techniques into Business Processes: a case study, which explored the experiences of embedding librarianship and integrating the working practices and skills of the content management team with corporate workflows and processes.

This year the Editors and Editorial board have decided to recognise three papers: the best paper prize winner and two highly commended runners-up. This reflects the quality of many of the papers published over the year, and the tough competition for the best paper prize. We’ll be announcing all three papers over the coming months on this blog and in the June issue of Business Information Reviews, and all three will be available for a short period of time to download for free via this blog.

Today we are announcing the first runner-up of the Business Information Review best paper prize 2017. The first runner-up for 2017 is Nick Wilding for his paper Cyber Resilience: how important is your reputation: How effective are your people?. Nick’s paper was published in the June 2016 issue of the journal as a part of our themed issue on information security and risk. It argued that information professionals need to move beyond a concept of cyber-security toward cyber resilience, and addressed how organisations can approach preventing, detecting, responding to and recovering from cyber-attacks while minimising damage to reputation and competitive advantage. Nick’s article was very highly ranked by the Editorial Board of Business Information Review, and is essential reading for anyone involved in information security issues. Congratulations to Nick for a fantastic contribution not only to the journal but to the professional literature.

Nick Wilding’s article we be available to download for free for a short time from the link below. If you have not already read it, download it while you can; if you have already read it we recommend a second look. Meanwhile the second of our runners up will be announced here in a few weeks’ time.

Access the article for free here

Towards a Rosetta Stone for translating data between information systems

The BusinessInformation Review blog will be taking a short break over the Christmas period. In the meantime we thought it would be good to share one of the articles that appeared in December’s edition of the journal.

One of the key problems of managing information assets within organisational contexts it dealing with the problem of legacy systems and legacy information. On the one hand this is a technological issue: approaches to information management change over time and the tools improve, such that information sets become subject to uses which were never anticipated. But on the other hand, more often than not the problems posed by legacy systems is less to do with their technological underpinning than with the way in which data has been structured and ordered. The choices developers make when encoding information within database systems in particular – including the range of information that they choose to encode – can have long lasting effects on the subsequent exploitation of that data. Managing legacy information systems often then becomes a problem of data migration.

Morton et al’s outstanding paper in December’s Business Information Review tackles this problem, and explores the possibility of a Rosetta Stone approach to legacy data migration – an open-source project to ‘translate’ data between information systems. We’re making it free for a short period through this blog. The abstract is as follows:

Information systems are an important organizational asset and offer numerous benefits. However, organizations face continued challenges when upgrading ageing information systems, and the data contained within, to newer platforms. This article explores, through conversations with information systems professionals in four organizations, the potential development of a ‘Rosetta Stone’, which can translate data between systems and be used to help overcome various challenges associated with their modernization. Despite mixed feedback regarding the Rosetta Stone concept from interviewees, solutions highlighted in literature combined with participant feedback presented theories for its development, primarily as a tool to enable meaningful interpretation of data, rather than direct translation. The conclusion reflects on data collected to recommend a framework for how the tool might be developed and has the potential to be of significant interest to practitioners, open-source communities and organizations.

To access the paper, simple follow the link below. The paper will be free via this blog until the end of January. Keep an eye on this blog for more free content from Business Information Review in the future.

The General

Author: Stephen Phillips, Executive Director Morgan Stanley and BIS Editorial Board Member

Please note this post contains the personal views of the author and are not connected with his employer

I am a fan of 1960s and 1970s British science fiction TV series.  The forerunners of today’s boxed sets and the binge habits they engender, these productions reflect a simpler but no less sinister, dystopian view of the world.  I used to be somewhat embarrassed by my viewing choices, but recent events in the UK suggest I am not the only nostalgic person with a hankering to go back 40+ years to relive those halcyon days!

One particular favourite is The Prisoner, which is being rerun on one of the myriad of satellite channels.  I recently found myself watching Episode 6: “The General”, which concerns a new technology with mind altering education capabilities; teaching a three year degree course in 3 minutes via television, an early form of product placement or a new spin on information literacy perhaps?

Number 6 (the main character) believes the technology may be used for mind control and discovers “The General” to be a sophisticated super computer that can answer any question.  Number 6, determined to sabotage it asks” The General” a question it cannot answer; typed on a keyboard to produce a punched card which is then fed into a slot in the computer: the preferred GUI of the day!  The computer starts to smoke and shake as it overloads before exploding and killing the bad guys.  “What was the question?” asks Number 2, “Why?” responds Number 6.

Clearly there are many parallels with the recent emergence of super computers, AI and robotics; but not natural language programming which had not be foreseen in 1967!   However, I recount this episode for a different reason.  The reaction of “The General” was remarkably similar to that of information professionals at two recent conferences when I posed them the question: “Why do you exist?”

Having taken inspiration from Simon Sinek and his TED presentation, (https://www.youtube.com/watch?v=sioZd3AxmnE), website and book (https://www.startwithwhy.com/ ).  Sinek explains that, whilst we can all talk extensively about what we do and how we do it, the most successful people and organisations can articulate their “why”.

What is their “why”?  It is their purpose; the cause or belief that inspires them, allowing them to drive their business forward and appeal successfully to clients, sponsors and stakeholders?

Unfortunately, no one can tell you your Why, but I recommend you start to figure it out, and quickly.  Establishing a shared belief will galvanise you and your team with a common sense of purpose and mission.  Furthermore, if you align it with your organisations’ mission it enables your clients, sponsors and stakeholders to buy in and advocate for you.

Don’t forget,  your stakeholders do not need to know (and much less care) about what you do, and still less how you do it: that’s your job as a subject matter expert.  They do need to know Why you are there and how you will help the organisation deliver its goals.  It is critical you link your vision to your organisation’s goals, cascading that vision and the objectives to your colleagues to enable them to feel you all share the purpose.  They in turn can then link their individual objectives to those goals, thereby making them part of the whole organisation.

Unlike Number 6, we cannot cause the omnipresent (but not omniscient) super computer to go into meltdown or roll back the technology tide; but if you “magnify your mission” you will have a shared sense of purpose, understand where and how you fit in, how our contribution benefits your organisation and enable you to chart your strategy to ensure information professionals continue to create value for the future.

Privacy, Security and the crossover with Information Services

Author Tracy Maleeff, Sherpa Intelligence LLC and BIR Editorial Board Member

In the March 2017 issue of the Business Information Review, Paul Pedley wrote about the “Relevance of privacy for corporate library and information services.” I find myself in an interesting position in regards to the intersection of library and information services with information privacy and security. After enjoying library work for almost 15 years in a variety of settings, I decided to make a career move towards the information security industry. I suspected that librarians and information professionals have the skills to be integral to the security processes of an organization, and I keep finding opportunities to confirm this. Pedley’s article resonated with me because I’m essentially living in that intersection of LIS and security.

In the information security world, I often give talks, podcasts, and write about how security professionals can utilize principles from library and information science for their work. Given my unique perspective, I will share some insight on how library and information services professionals can be proactive to help their organizations with security. To compliment Paul Pedley’s article, I’ve rounded up three practical, every day security practices that can help librarians and information professionals become allies on the security front of their organizations.

Get to know the IT or security team at your organization. Before you try to execute any activities yourself, talk to the people within your organization who handle data privacy and information security matters. Find out what their pain points are and ask how your two departments can collaborate.

       Understand the basic vocabulary of security. Do you know what a DDoS is? How about an 0day? Do you know the differences between phishing, spear phishing, and whaling? You don’t need to know the technology behind these terms, but it can be helpful if you can have at least a basic understanding of the terminology used. Learning these terms can also help you do more comprehensive research for your clients or users. If you are asked to research a specific company and you see a headline with that company’s name and the letters DDoS in the headline, that’s important and you should understand how that affects the business. The National Institute of Standards and Technology has a glossary of terms. However, it is very technical, so for the less-technically inclined, utilize a resource like the National Cyber Security Alliance.

Passwords. Most libraries and on-site information professionals have a role in managing passwords for their users, as it pertains to databases and subscriptions that fall under the jurisdiction of the library. Many law firm libraries, for example, utilize enterprise electronic resource management software like Onelog. In addition to tracking usage, resources like that are also password managers. That is a great opportunity to encourage users to create long and strong passwords, and flag any duplicate usage. (Which, by the way, is a discourage password practice from a security standpoint.) Librarians and information professionals are too busy to become the “password police,” but they have a unique opportunity to help the security goals of the organization by being on the front lines of password defense when dealing with users.

I’m not suggesting that librarians and information professionals need to become security specialists, in addition to their primary jobs. What I’m advocating for is becoming security allies within organizations, be collaborative with the IT people, and learn some of the lingo in order to better service users or clients. Corporate and law firm libraries are often in a constant battle to justify their existence within an organization, to prove their value. Security and privacy issues are only going to be more prevalent. Librarians and information professionals have a unique position to gain a little bit of knowledge in this area in order to cement their position of value within an organization.

March 2017 Business Information Review

We’re pleased to announce the publication of the March edition of Business Information Review. Below is a summary of the contents in this issues.

Paul Pedley looks at the effect of technology in corporate libraries on privacy, is it an issue, should it be an issue? In his paper, Paul considers the developments in business information software which enable personalization and portability which comes along with greater usage of cloud computing. This means more recording and storage of personal data which creates privacy risks. He argues that good vendor management is important, ensuring that vendors know what privacy concerns there are. Regular data protection/privacy audits are also important.

In his second paper for BIR, Ian Hunter develops further his piece on leveraged finance. December’s issue covered researching the market size and trends. In this article, he focusses on how to find leveraged finance documents. It is an interesting paper reviewing what sources are available and how to find them, an important read for anyone starting out in corporate finance information teams.

Next is a paper from Lindsay Harris and journal board member Mary Peterson. Entitled The economic value and clinical impact of the South Australian Health Library Service 2011–2016, the paper explores one Australian state’s Health Department library service attempts to measure the economic value and clinical impact of its professional services and online resources. Developed as a case study of performance management, the paper outlines the context for the development of evaluation strategies and the key success indicators that emerged in relation to economic value. They note that “measuring in return on investment (ROI) in a cost quantifiable manner for entities such as libraries, whose central role is with the retrieval and dissemination of the abstract concept of ‘information’, shall likely always be demanding and complex to achieve. Nevertheless, libraries must now make the effort to measure and evaluate their performance in whatever ways work best for their particular conditions.” The paper presents a valuable study of the experience of measuring and communicating value to stakeholders beyond the information profession.

Our next article from Malawi, Professor Winner Chawinga, lecturer in the Department of Library and Information Science at Mzuzu University and his colleague George Chipeta, senior lecturer in the Department of Library and Information Science (LIS) at Mzuzu University, investigates how the synergy of knowledge management and competitive intelligence may be a key success driver in small and medium business enterprises (SMEs). They consider the turbulent environment that SMEs now need to operate in and the importance of identifying and gaining competitive advantage. Knowledge management techniques and competitive intelligence research are investigated as a way to achieve competitive advantage.

Out of the Box makes a one off appearance in this issue, addressing developments in AI and the challenge to professional roles. While AI is a technology that has long been on the horizon, the increasing adoption of AI technologies within professional and business services contexts points to a challenging future for a range of professional fields. Out of the box explores the latest development in the use of AI in commercial contexts and discusses the future of professional fields. A one-off feature, we hope out of the box will return in a more regular form in the near future to explore all aspects of technology in commercial contexts.

Perspectives – Martin White’s article in this issue reviews a number of interesting articles. Subjects covered include information overload – does age have an effect? The development and use of personas – how they are used in human computer design (HCD), whether or not they are a useful tool in the design process and what best practice methods to use to make the use of this tool as effective as possible. Also covered is a paper on the balance between employee autonomy and corporate control. A highly interesting subject the paper explores the increasing need for collaborative working and the tools and social networks available to achieve this against the need for corporate governance and control. What is the best way to work in the digital workplace? This paper in particular is highly recommended by Martin to read in context of your own organization.

Initiatives – We’re sad to announce that this long running column of Allan’s, which has been a fantastic contribution over the last 10 years, is going to be his last contribution to BIR. Allan has been with the journal since the beginning and up until last year had also been responsible for the annual business information survey that has been running since 1991, giving a detailed picture on developments within and the state of the information profession, delivery and use of business information. The initiatives column has run in many guises since late 1990s. Allan’s contributions started in 2007 and have provided consistent and detailed overviews of what is current and important in the information profession at the time. In his last column, Allan takes a brief look back at his time with BIR as well as updating us on the latest initiatives in the profession. Luke and I would like to take this opportunity to say a big thank-you to Allan from us and on behalf of Sage for his valuable contributions and insights over the last 33 years.

You can find the March 2017 edition here: http://journals.sagepub.com/toc/bir/current

Demonstrating value of information services – a view from South Australia

Author: Mary Peterson, BIR Board Member and Health Library Knowledge Manager at Department of Health, South Australia

We often hear or read that one of the key strategies to ensure our survival in the library and information world is to be able to demonstrate our value to our parent organisation. There’s an increasing body of literature on the subject, but when it comes down to doing it, there aren’t too many practical examples.
 
I work in the health area, managing the South Australian state government’s Department  of Health library service. In health, access to current, evidence-based information can literally mean the difference between life and death, and there’s no doubt that it’s valued by the clinicians who use it. To demonstrate the usefulness of the library and information service, it’s necessary to collect data which can be presented in meaningful ways to senior administration.
 
Libraries are very good at collecting activity statistics. In themselves, they can be very useful for the tweaking of service delivery, but they may not convey very much to anyone outside the service itself.
Some work has already been done in the health area, and has yielded some significant results. In Australia, a commissioned study by CGS Economics showed that health libraries were returning $9 for every $1 spent. (1) In the USA, one study showed that health libraries and librarians can provide information support and information literacy training which has a direct effect on clinical decision making and results in improved patient outcomes. (2) Another major study conducted over a group of teaching hospitals in the Rochester area of the USA clearly demonstrated that the work of library services had a significant impact on patient care quality. (3) The data from this study is available for use in future research projects.
 
Replicating such a piece of work isn’t always possible, dependant as it is on commitment and manpower. However, it is possible to collect data which enables the production of documents which will demonstrate the usefulness and cost-effectiveness of a library and information service. We have developed several Key Performance Indicators which have proved to be a way to clearly show our value to the organisation.
 
When looking for the types of data collection which can be manipulated to give a good picture of the library service business, we’ve looked at answering the following questions:
·       What types of service are being provided? (print / archive collections, database access, e-book access, help with searching for specific information, information literacy training)
·       Who is using the service? (doctor, nurse, allied health,  administrator)
·       What is the information going to be used for? (Research, patient care, teaching, CPD)
·       How has the information obtained been used? (Publication, patient care)
Using a simple, brief survey mounted on Survey Monkey to collect data from our patrons and with librarians collecting and inputting data on the work they do, we have produced KPIs which show:
·       Cost avoidance through services such as document delivery
·       Clinicans’ time saved
·       Summary of service efficiencies
·       Purpose / use of literature searches and information literacy training.
 
All these can be used to indicate the value of the library and information service to the work of the organisation as a whole. Using infographics where possible, these are presented in one or two pages only to ensure that the messages are clear and the effort required to read the documents is minimal. The data collection is included in the everyday workflow and would be replicable by even the smallest library and information service.
 
We have prepared an article which will be published in BIR the near future which outlines the processes behind each KPI, with the KPI documents themselves included in order that they might be used or adapted by other library services.
 
References:
(1)   The community returns generated by Australian health libraries: Final report, September 2013. SGS Economics & Planning: Canberra, 2013.
(2)   Sollenberger, J. Holloway Jr, R. The evolving role and value of libraries and librarians in health care. JAMA. 2013 Sept 25: 310(12): 1231-32.
(3)   Marshall, J. et al. Library and information services: impact on patient care quality.International Journal of Health Care Quality Assurance. 2014:27(8): 672-83.

 

Digital communication, improved knowledge sharing?

Here at BIR we have been looking into the rise in mis-information and fake news – is it a result of the ease of publishing created by social media platforms, or has it always been around?  I think it is certainly more obvious now that it ever was before and perhaps too because some of what is said online can be just too outrageous.  I also think that for me there is an element of having more trust in the printed word rather than the digital one which is perhaps just a generation thing!

I was intrigued by an episode of the BBC programme The Big Questions aired on Sunday 15th January 2017.  The programme was entitled “Is digital media good for democracy?”  With representations from the Guardian, Channel 4, Labour and Conservative parties and UEL (University of East London) to name a few, it was a varied and interesting discussion covering many aspects of communication on social media platforms.  Fake news was a topic covered in quite some depth and it was interesting to note that no form of media was exempt from having produced fake news at some point or other in the past though it was re-iterated several times that TV is covered by the strictest regulations of any form of media now.  When regulation was considered as something needed for social media platforms heated discussions ensued on the importance of freedom of speech and expression on these platforms.

When we consider that social media platforms are increasingly being relied on as a source of information and news, – Mentioned on the programme was the fact that although some people use traditional sources of media (newspapers and TV) as trusted sources, there are others who solely use digital media sources as their trusted sources for information. – should social media platforms not be subject to similar types of regulations to aid the process of ensuring that what is being published is truthful and reliable?

The full programme is available to view on BBC iPlayer for another 10 days here http://www.bbc.co.uk/iplayer/episode/b08bb6rd/the-big-questions-series-10-episode-2

To help us combat the deluge of fake news and at least be able to identify what is definitely fake a number of tech products have been developed to help – extensions from Chrome and others have become available since the US election.  Facebook has also developed tech to identify fake news for its users too.  At Mashable.com there is an interesting article reflecting on the topic and the new tech available which you can read here http://mashable.com/2016/12/20/only-one-way-stop-fake-news/#B5DMt5r35gqS

As however, they point out in this article it ultimately comes down to us as individuals to identify and stop the publishing of fake news.  We can try to fact check everything we read but this is a very lengthy process.  It was pointed out in BBC’s The Big Questions episode on digital media and democracy that it can take days to thoroughly check a fact. The next best thing is to develop a portfolio of trusted sources that you can be absolutely sure are publishing accurate information though this is something that you would still need to personally re-validate every so often.  The challenge of fake news is certainly a complex and difficult one to resolve.

Latest issue of Business Information Review now available

Business Information Review is a journal that is rooted in the idea of evidence-based professional practice, the sharing of professional experience, and the encouragement of professional development. It navigates a path between professional and academic journals drawing on both the real-world experiences of practitioners and the research experience of the wider academic community. The articles in this issue reflect that outlook.

First up is Temilade Adefioye Aina, Louise Cooke and Derek Stephens’ paper Methodology for Evaluating Competitive Intelligence Software Packages. Competitive intelligence is an important topic for the journal, describing the practice of defining, collecting, and analyzing information about products, competitors, customers, or any aspect of the commercial environment impacting on commercial practice. Recent years have seen the growth of software packages designed to make the process easier to manage. Aina et al.’s article seeks to develop a methodology for comparing and evaluating such software packages and to apply that evaluation to a selection of available software. The article was developed out of postgraduate research undertaken at Loughborough University and reflects out aim of bringing the best postgraduate student research in the business information management area to a wider audience.

Next is Ian Hunter’s paper Researching Leveraged Finance, the first of a two-part article addressing the complex area of leveraged finance and business information research approaches and sources. Leveraged finance has become an important market for professional advisory firms including accountancy, banking, and finance sector law firms, particularly in the wake of the 2008 financial crisis. It is also a complex area of business research, and Ian’s article provides both a primer in and overview of the area, drawing on his experience as Research and Information Services Manager at Shearman & Sterling (London) LLP.

Staying with the finance theme that has featured in this issue, Joel Chigada from the University of Cape Town and Patrick Ngulube from the University of South Africa explore the retention strategies of the South African Banking sector. The research uncovered a lack of formal retention strategies in the sector and a lack of knowledge management guideline. Instead, the sector was informed by communities of practice, mentoring and apprenticeships, leveraging expertise, and using story telling techniques.

Our fifth article by new contributors to Business Information Review, Li Pin Tan and Kuan Yew Wong from Universiti Teknologi Malaysia has a similarly international focus. Entitled Importance versus practice of knowledge management constructs in manufacturing companies, the article addresses the status quo of knowledge management practice in manufacturing companies.

Finally, we have an interview with Darron Chapman, Director at CB Resourcing conducted by Claire Laybats. Darron has over 25 years’ industry experience gained from working within a specialist recruitment, training, and consultancy provider. In 2014, he established CB Resourcing with his business partner Simon Burton, with a broader remit encompassing areas such as strategy and market intelligence. He is a Fellow of the Institute of Recruitment Professionals/Recruitment & Employment Confederation and was the President of the European Chapter of SLA, the information industry body. The interview addresses career management and development for senior executives in the knowledge and information management sector.Darron also gives his views and experiences on the recruitment marketplace for senior executives in this sector.

Initiatives and Perspectives

Regular readers will know that a key part of each issue of Business Information Review are the regular Initiatives and Perspectives columns, which both round up some of the developments in the business information world. In Perspectives, Martin White explores recent publications both in the information world and beyond that have relevance for professional practice. In Initiatives, Alan Foster reviews developments, new tools, and new publications in the commercial information management sector. Both provide an incredibly comprehensive and useful resource that over the years have traced changes and developments that have influenced professional lives.

Implications of UK leaving European Union

Since the announcement of the referendum result we have been discussing, like most, the implications of the decision to leave the European Union, will it spell disaster or will be the best option for the UK for the future? 
I signed myself up for an email news summary on the subject from M Brain (http://www.stm-publishing.com/elsevier-launches-brexit-resource-centre/).   The feed is a daily summary of highlights covering UK individually but also giving a global view.  It is a free email subscription and is of general interest, covering many different areas.  What does stand out is that there is very little that is clear in terms of predicting future implications.  It is an evolving situation and one we are keen to keep a close eye on here at BIR. 
I spoke to one writer for BIR, Paul Pedley, who is an expert on everything copyright running valuable copyright training courses, on what potential implications there would be for copyright seeing as law on this is tied closely with Europe.  He sent me the following facts reviewing the impact of Brexit on copyright which are also highlighted in his training:
  • ·      The process won’t start until Article 50 of the Lisbon treaty has been triggered
  • ·      Brexit is unlikely to happen until 2019/2020
  • ·      Existing directives which have been implemented into UK law will continue to have effect
  • ·      The Westminster Parliament will have priorities other than copyright to contend with
  • ·      There won’t be major changes occurring quickly
  • ·      Once Brexit has taken place, UK judges wouldn’t have to follow EU case law which could lead to new judge-based law
  • ·      Could lead to breakup of the UK, with Scotland needing to develop its own IP law
  • ·      It is always possible that UK copyright law could become more onerous for users as a way of encouraging people to do business in the UK based on the strength of its copyright law (from a rights holder point of view).
  • ·      In the long run, could mean less and less harmonization, with all the attendant bureaucratic implications that this would involve

To keep up to date with what might happen in regards to Brexit and those laws intertwined with European law the following link may be useful http://www.trethowans.com/site/library/legalnews/what-does-brexit-mean-for-uk-law.

We would be keen to hear comments or interested to hear from anyone who experiencing consequences (good or bad) in their area as they are happening.  For the moment thanks to Paul for his comments in this area.